Showing posts with label The Organized Writer. Show all posts
Showing posts with label The Organized Writer. Show all posts

Monday, January 26, 2015

How to Get Back in a Writing Habit After a Break

12:00 AM 0 Comments
Those of you who follow my blog know I made a decision last year to take an official break from writing, something that had been an unofficial choice for quite a while longer. As hard as it was to put that pen down, getting back into the writing groove after being “afk” was an even bigger challenge.

How does a writer get back in the swing when they’ve been in Not-Writing mode for an extended time? After some false starts, I came up with a list of steps that got the ink flowing again. I hope it will help you as well!

How to Get Back in a Writing Habit After a Break

1. Set Aside Writing Time.

One truth most writers have become aware of at one time or another is that there are far more reasons not to write than there are to put pen to paper. “I would write, but I’ve been busy with _______ .” Busy lives and lack of solidly scheduled writing time can be the death of a manuscript. Sit down with a calendar (or calendar program on your computer/device) and set up a defined schedule for writing. I wrote a blog series on how to create a writing schedule to maximize output and minimize burnout. Check it out here.

2. Out With the Old, In With the New (Project).

If you stopped writing mid-plot, you’ve got a story that’s sat around neglected and collecting dust. You *could* pick it up and keep going, but I’ve found that after a hiatus of any real length, going back to a half-done story can derail progress before it’s even begun. For one thing, you likely have to reread at least some of the manuscript to recapture the flow and tone of the piece, not to mention remind yourself where in the plot you left off. While rereading, your internal editor will inevitably kick in and put you in critique mode rather than writing mode. Next thing you know, your writing hour/day has come and gone with nothing new on the page.

For a truly fresh start, write something completely new. Pull up that slush file full of ideas that were banging around in your brain and pluck one at random. Play around with an automatic plot generator until something jumps out. But go easy—this may not be the time to start that ambitious War and Peace saga you planned someday. Start with something simple—even a short story will do. (More on this in step 5.)

3. Try New Writing Tools

You’ve got a new resolve and a new project. What goes better with that than a shiny new writing tool? Decide to try something different with your plotting and writing. Buy a shiny new journal for notes. If you plot using index cards on a cork board, take photos instead (or search the Internet). If you use Word to write manuscripts, try a writing software like yWriter or WriteItNow. I personally love Scrivener, which I previously used as plotting software but this year have decided to also write manuscripts (and blog posts) with it. Scrivener has a split screen view that lets me pull up photos or plot notes alongside the scene I’m working on. Very handy.

You can also change things up by altering the time of day or week that you write, or start a new tradition by making a cup of tea, donning a favorite hat, or playing mood music when you sit down to write. I'm not saying you have to toss out everything about your old writing routine--tried and true favorites are welcome in the new order. You'll just want something to pump fresh blood into stale routine.

4. Ready, Set…STOP and Plan

Don’t wait for the writing time scheduled in #1 to start looking at the new strategies and tools mentioned in #2 and 3. You should also schedule time for plotting and preparation each week, starting prior to your first writing session. Use that prep time to do a quick and dirty plot outline, fiddle around with new techniques/software, etc. so you are familiar with them. Then when you finally sit down to write, you’ll be ready to rock.

5. Go! But Go Easy

When you set out to establish a new writing routine, it can be tempting to jump in with lofty goals and mandatory word counts. However, I’ve found that after a break it’s much more effective for me to ease in gradually rather than expect the same amount of work I pumped out at the height of my groove. Many writers use word count as a gauge for a writing schedule, and while you can use this approach, that may not be the ideal way to start right out the gate. Establish a new writing habit by setting yourself up for small, manageable victories rather than a string of disappointments. Aim for less than you know you can achieve. Start with one scene, just an opening, or even a few sentences if that’s how rusty you honestly feel. Or set the timer for 30 minutes and just do a freewrite session. As success comes, give yourself a mental high five and raise the goal a bit higher next time. (Just not too far too fast, or you might get discouraged.)

6. Repeat, Review, and Redo

Studies suggest it takes a few weeks for the brain to turn a behavior into a habit. After you’ve been using your new routine for about a month, that’s a good time to stop and assess how things are going. Are you reaching your goals or exceeding them consistently? Keep pushing ahead and increase your counts/time as able. If you’ve been skipping writing sessions or not reaching your goals, don’t give up. Decide whether you need to try another time slot for writing, change to a different “new” technique, or adjust your expectations of how much writing you will do. Then put it into practice without delay and review again in another month (sooner if things are going really rough). Keep trying until you get there!

By dedicating the right amount of time, new and familiar ideas, and planning well for success, a new and productive writing habit can be yours before long. What tried and true tips do you use to help you plan for writing and meet your goals?

~~~
On select Mondays, I like to gab about writing or whatever's going on with me. For more gab, please join me on Twitter or Facebook. I love talking to people!

J. Rose Allister is the author of more than twenty-five books, primarily romance and erotic romance. A former editor and submissions director, she now works as a mild-mannered hospital secretary by day, naughty writer by night.

Monday, June 16, 2014

When The Organized Writer So Totally Isn't

12:00 AM 1 Comments

Well, it's happened again: my life, which I like to schedule using the Organized Writer approach I blogged about last year, has spun into a wacky, disorganized orbit. This Facebook status I posted over the weekend offers a clue:


Today is my blogging day! It's also my Finish Cooking for the Week day, Laundry day, Hang Out With My Kid day, Organize the Week's Homeschool Lessons day, Plan the Week's Writing Schedule day, Relax Before the Upcoming Work Week day, and oh, yes, Father's Day. Somehow, I think I took a very wrong turn where sanity and scheduling meet. LOL

Yeah. 

I'm not surprised, really. About once a year, sometimes twice, I find out that my best-laid scheduling plan isn't working anymore. When it isn't, stuff starts getting shoved around, and writing tends to be the first casualty. After all, food has to happen. Homeschool has to happen. Laundry pretty much has to happen, since I went on a rampage to streamline my wardrobe. Writing, on the other hand...well, it HAS to happen for me eventually, but not at the risk of starving my family physically or academically. So there you have it.

Oh, I saw the warning signs coming. That vague itch in the old creativity, the gnawing guilt that my muse was being shoved aside for other things more and more often. But I blatantly avoided the signs because I was too busy juggling to stop the circus act and get back on track. No more. I am officially taking off the clown nose this week so I can sit down and redo my schedule!

There's a reason I called the first post in The Organized Writer series The Writing Schedule You Need RIGHT NOW. It not only means, "Stop and do it this instant", but it also means that the schedule you need "now" may not be the schedule you need in a year, or even four months from now. The schedule needs to flow, change, and adapt just as our lives do. So at the moment, I need to ditch the "Then" schedule and redo the steps for a "Now" schedule. Wish me luck!


app coming soon!
All that said, I have been making steady progress on my mobile app, which I'm hoping to release the week of my birthday (July 5). I'm also working to get some free reads finished up and ready to rock when I open my birthday club signups that week as well.

If you haven't already, considering joining the mailing list for updates on the birthday club, the app, other freebies, giveaways, and book release news. You can sign up in the sidebar here on the blog, as well as on my Facebook page.  There will also be a free story available for newsletter subscribers. Once the first story is ready to go, I'll send it out to those who already signed up.
FYI,Maleficent was great! A few plot nitpicks, but lots of fun.




OTHER WRITING STUFF

*I didn't post an Amazon redux this week, but I did work on a pretty exciting scene for Disarming Cowboys, the final Lone Wolves of Shay Falls book. I think you're going to love it! 


~~~~
On select Mondays, I like to gab about whatever's going on with me. For more gab, please join me on Twitter or Facebook. I love talking to people!

J. Rose Allister is the author of more than twenty-five books, primarily romance and erotic romance. A former editor and submissions director, she now works as a mild-mannered hospital secretary by day, naughty writer by night.

Monday, December 30, 2013

6 New Year's Resolutions to Make You a Better Writer

10:09 AM 0 Comments
It’s that time when we get motivated to make changes for the coming year. I’ve heard lots of talk from friends who are making resolutions to get in shape, save more money, spend more time with family, etc. All are worthy goals. In addition, allow me to suggest some resolutions to help further your writing goals in the year ahead.

1.     Call yourself a writer—whether you’re already published or not.

I was sheepish about referring to myself as a writer early on, at first because I wasn’t published, and later because I still had a regular job. (And still do.) A mentor pointed out it was important to identify as a writer so that I would start thinking of myself as one. I began taking my career more seriously when I started acting as if I already had one. I became more productive and goal oriented, and before long, I’d created a self-fulfilling prophecy. So don’t hide your author light under a bushel—shine it from the rooftop!

2.    Finish writing that book (or X number of books), no matter what

Whether your first manuscript is buried under old bills on your desk or you have a whole series already in progress, finding time to finish what you start is no easy task. Set a goal to finish that book/books and vow that nothing will stop you. Then make sure nothing does.


3.    Create or make over your writing haven

Determine to make this the year that you finally get your writing space tricked out. The fresh energy will do wonders for your creativity! If you lack time, space, or resources to do it all in one fell swoop, don’t let that stop you from getting started. If it takes the entire year and you wind up with only a tiny corner, so be it! As long as your space is functional, fun, and inspirational, you’ll be in better artistic shape.

4.   Create or overhaul a writing schedule—and stick to it

We writers quite often fall into the trap of putting words on paper when the mood strikes or spare time hits, but since these times can be few and far between, we have to lend ourselves a hand. Don’t put off writing another minute! Vow to start, modify, or get back on a writing schedule. (No idea how? Check out my series on The Writing Schedule You Need Right Now.)

5.    Read more.

Bestseller Stephen King says in his book On Writing that, “If you don’t have time to read, you don’t have the time (or the tools) to write.” It can be darn hard to juggle work, writing, family obligations, school, and reading, but it’s vital that we spend some of our time soaking up literature rather than just trying to squeeze it out. If we don’t, the sponge eventually runs dry.

6.   Try one new way of connecting with readers and/or other writers.

Start a blog. Join a writing group. Sign up for a conference. Run contests. Try a social media network you’ve shied away from. Pick at least one thing you will do to reach out and engage readers and fellow writers. For this next year, I’m looking into forming a street team.


Whatever resolution(s) you choose for improving your writing, set up a reminder notification for it on your calendar once a month. That will serve as a way to check in and ask yourself how you’re doing. You can get back on track if you’ve fallen astray, or maybe nudge the bar a bit higher if you’re doing well and feel ready for a challenge. This time next year, you’ll be that much farther on the road to your personal definition of writing success. 

What are your writing resolutions? Happy New Year!

~ * ~ * ~ * ~ 
J. Rose Allister is the author of more than twenty-five books, primarily romance and erotic romance. A former editor and submissions director, she now works as a mild-mannered hospital secretary by day, naughty writer by night. Connect with her on Twitter or Facebook. She loves talking to people!

Monday, October 28, 2013

A NaNoWriMo Schedule That's Fun--and Works!

12:00 AM 2 Comments
Ladies and gents, start your engines: another NaNoWriMo fast approaches! All over the globe, writers are scrambling to finish their outlines, fine tune their characters, and stock up on all manner of snacks to get them through the thirty days of intense, focused writing. If you’ve done all this already, one thing remains: giving yourself a leg up by putting a schedule into place that guarantees success.

My NaNo schedule can help pretty much anyone who’s staring down that 50k challenge, but it is especially useful for:
*Procrastinators
*Writers who are already over-scheduled
*Previous NaNo participants who didn’t cross the finish line

Ready for the schedule that will help cure the above? Let’s do it. All you need is an open mind and a blank calendar program. There are nice free ones available, like Google or Yahoo! Calendars.

My NaNoWriMo Schedule

Time to Decompress From Stress
First off, open your calendar to November. On November 1st, pick a half-hour slot of your choice that you will reserve as sacred “ME” time. No NaNo, no work, no chores, etc. This is absolutely essential, especially for those who tend to get overwhelmed/stressed during NaNo or who wind up getting bored with their writing. Now select the calendar option that lets you set this up as a recurring event, and slate this time for every single day of NaNo. You now have built-in downtime for a little R&R so you can decompress.

Boost Word Count With…Time Off!

The one thing that people tend to discount altogether when jumping into NaNo is one of the most important to include, and that is time off. This can help you prevent burnout, writer’s block, and giving up because it’s too stressful to cram so much writing into your jam-packed day. So step two of my NaNoWriMo schedule is to look at that calendar and select one day per week where you will take a 1/2 day off from work/school/writing. No NaNo, homework, and ideally, no chores. This is your FUN day, and you should label it as such! Get out in the fresh air, if possible. Meet friends for coffee. See a movie. Read. Or just sleep in and veg out. Again, set this as a recurring event each week of the challenge.

You might be surprised the first two steps to my “NaNo” schedule involve finding time NOT to write, rather than stuffing word count into every available minute. Certainly there ARE people who do NaNo that way year after year, and maybe they don’t need this approach. But for those who have trouble fathoming how to fit NaNo into an already busy life, this method can help ensure you have enough down time built in to refill the creative wellspring that will keep words flowing to the end.

Daily Writing Time
NOW we can set aside that magical time for word count! While 50k in 30 days sounds almost insurmountable, it’s actually quite doable when you break it down into the daily goal. Truth is, if you can type faster than 28 words per minute, you can reach the 1667 word daily NaNoWriMo goal in just 1 hour! This is especially true if you come prepared and have your inner editor firmly locked away. There are lots of good advice posts on how to do both of these things, so if you need help on them, search my blog posts under the NaNoWriMo label and do some Googling before you start!
So you need a mere one hour per day in your schedule. If even that much sounds daunting, however, there’s no law that says it has to happen in one fell swoop. Consider your daily schedule and decide how best to work in that hour so that the rest of your obligations can flow in around it. Here are some suggested ways to get that hour in:
*Set your alarm an hour earlier each day. Works for early birds best! (Don’t forget to reset the timer on your coffee pot as well—you’ll need it!)
*Plan to stay awake an extra hour at night and burn the midnight oil (better for night owls)
*Set the alarm 1/2 hour earlier for your first word sprint, then do another sprint before bed. (A little kinder than a full hour early)
*Write during your lunch hour
*Write as soon as you get home (arrange someone else to make dinner, or lay in a supply of quick-fix meals)
*Write during your commute to and from work/school.
This one is easiest if you ride the bus/train or carpool with someone else, but if you’re the one driving, it’s still doable! Get a mini recorder or use the recording feature on your phone/device and dictate your novel. Then transcribe it later on your lunch break or at home.

Establish Weekend Catch Up/Get Ahead Sprints




Weekend is a relative term, meaning really your regular days off from the primary work/school obligation. Now chances are that one of these days is also when you’ve slated your 1/2 day off, and that’s okay. Either sometimes during the other 1/2 or on another “weekend” day, you’ll want to do a big word sprint push. Give yourself either a time limit or a word count goal for these “push” days (say, 3 hours or 5k). This is very helpful to either get you caught up if you didn’t make your word count all week, or else to give you bonus padding in case something comes up down the road that derails writing that day (and it always does).
I know of people who have successfully completed NaNo solely by writing on the weekends. Doing 10 5k sprints (or the other way around) gets it done. So if you absolutely couldn’t manage to wring an hour a day out of your schedule, you can still do this!

That’s it! You have your schedule with time for writing, fun, decompressing, and make-up days. Adjust the schedule if necessary as you go along. Maybe you decided to get up an hour early, but that didn’t work out. No problem—just move your writing time later. Do what it takes for you to stick to the schedule, and you should find yourself crossing the finish line!
Good luck, and happy NaNoing!



Friday, August 23, 2013

Find Time for Everything You've Always Wanted to Try

2:03 PM 0 Comments
Feeling Free Yet?
The 5th in a series on organized writing

 Congratulations! You’ve made it to the 5th and final part of this organizing system. By now you should have a fully scheduled calendar, complete with time for yourself, time for fun, time for writing/editing/promotion, and time to get your house tidy and your routine obligations finished. Today, we’ll celebrate by finding time for more fun and new adventures. We’ll take a “big picture” look at the calendar to see if a quick tweak helps your at-a-glance view. And finally, I’ll talk a little about what to do down the road if the system no longer seems to be working.


We normally begin by opening the calendar to your weekly view, but today we’re doing something different. If your calendar program has a To-Do list or note feature, switch to that. Otherwise, pop open your notepad program, list-making app, or an old-fashioned paper notebook and pen. There’s a very important and extremely FUN list we need to make.

7. Make a 3-section FUN list in Notepad or your calendar’s To-Do list.

Your FUN list will have three sections. The first is for things you like doing already (and maybe haven’t found time for lately). Label that section Like to Do. The second is for new things or places you want to try that require minimal advance planning. Call that Want to Try. The third is for those things/places you dream of trying that require advance planning and/or funding. Label it Someday.

Okay! Now for the fun part. Write down as many fun things as you can think of that you either Like to Do, Want to Try, or dream of Someday. Don’t worry if you have too few or too many. You can always add or remove items later. When you’re satisfied with the list (for now), stop and get ready to smile if you aren’t already.

Some examples from my own list: Like to Do’s including the movies and visits to the library. Recent Want to Tries this year were going to an outdoor musical and taking up Tai Chi. We’re planning to visit the Natural History museum and Huntington Library & Gardens. A Someday at our house is a family trip to Disney World. A Someday needn’t be travel, necessarily. Maybe you want to go back to college when the youngest starts school. Whatever it is, write it down!

8. Add Want to Try items from your FUN list to the calendar.

Run down your list of Want to Try things and organize them by how eager you are to try them and when it’s most feasible to do so. (No use putting “skiing” first in the middle of August, right?) Once a month is usually sufficient to keep things fresh and interesting. If you're feeling adventurous and have a full list, twice a month should work without overextending yourself (you don’t want “too much of a good thing”). Where do you place them? Any free space leftover on your calendar. That space is truly “free” because you’ve used the Smart Time approach to block out sufficient time for appointments and such, right?

What if you don’t have sufficient empty space in your tightly packed schedule? No worries! You have a day OFF, remember? And I promised we’d find fun things to put in it. Here’s your chance! Just one or two each month, though. We still need room for your Like to Do’s and eventually, your Somedays.

You might have caught yourself cracking a smile as you started seeing cool things you’ve wanted to try populating your calendar. Exciting, isn’t it? Each one is not only an adventure you’ll likely enjoy, they will help give you a new perspective and energize your creativity so you can give more to your writing and other life pursuits. Fun time is productive!

9. Add Like to Do items from your FUN list to the calendar.

Stick Like to Do’s on the schedule now. Use your empty spaces and days OFF. If necessary, you can add relatively simple Like to Do’s, such as hobbies, to your FREE hour, but not more than once or twice a week. It’s easy to fall into the trap of filling that FREE hour with tasks, but even fun ones undermine the purpose of having downtime.

And now for the coup de grace:

10. Add at least one Someday item to the calendar.

Some someday items, like the Disney trip at our house, are hard to schedule on the fly like this because you need to figure out a budget, the best time of year to go, etc. Others are a little less taxing. Start with one of those first, ideally something you can look forward to within the next 6-12 months. I want you to experience success with a Someday as quickly as possible so that you see for yourself that it can work! Getting one under your belt will get you excited to add more adventurous ideas.

If all your Somedays will need a good deal of planning, that’s okay. Pick one and click forward a year or two on your calendar. You don’t need to worry about a precise date. Click on January 1 of the year of your target date and pencil it in. Now schedule a recurring event once a month leading up to it. Call this “Someday planning”. Slate 30-60 minutes for it. Each time it rolls around, spend that time researching and dreaming about your Someday, budgeting, and as the date approaches, moving the target date to a real one and handling reservations, tickets, signups, etc. 

Challenge yourself to make your Someday happen. Life tends to come along and bump a lot of our secret wishes aside. Vow that  this will not be one of them Make that Someday become a fond Yesterday. You deserve it!

You’re DONE!

Time to party. You’ve got time plotted out for just about everything imaginable, including elusive hopes and dreams. Give yourself a pat on the back and pop open the calendar to your monthly view. Impressive, isn’t it? 

Your schedule looks all neat and streamlined, but maybe you’d like certain items to really “pop out” at you, say, an important appointment or a deadline. (You remembered to include submission deadlines when scheduling your Must Do’s, yes?) Not a problem. Click the red tag item and go into the editing options. Set the color for that event to red. Voila! You can see your “hot” items at a glance in your month view. You COULD go on to color code all sorts of things, maybe having different colors for different types of tasks and such. However, I find that it gets too busy and nothing can really stand out. I recommend giving a few select items the red highlight and letting the rest share equal billing.

Help! The schedule isn’t working!

It happens to all of us at one time or another. We start off strong with a new program--a diet, writing schedule, or budget--but over time, things don’t work like they once did. We find ourselves faltering, and finally, we give up. This system is built for success, but it can fall by the wayside like any other. It’s happened to me numerous times. I find myself stressed, overtaxed, and out of time for things that used to flow through my day easily. The good news is, we can get back on track in one afternoon.

Inevitably, when this schedule no longer works, it’s because I’m no longer following it. And if I’m not following the schedule, it’s because it no longer works “As Is”. The key to keeping this system running is to review the calendar regularly so that it stays current with your needs.

Every three months (and yes, by all means, schedule time for this) OR whenever you feel the program is no longer working, pop open the schedule and look at the monthly view. What’s missing or no longer current? Maybe your work schedule shifted, or Johnny started a karate class that cut into your personal time. Maybe you thought you’d built enough Smart Time in around appointments and tasks, but you’re frequently running over. Or maybe you don’t feel writing is getting done because you didn’t slot enough time for it. No problem! Life is a fluid entity, and your calendar should be no different. Alter your Smart Time, shift writing days, and cut out obsoletes as needed until you’ve got it in ship-shape.

When you’re finished, reward yourself by coming up with one new Want to Try and add it to your next day OFF. Then get back on track!


There you have it! In ten steps you’ve created a whole new system of organization for fun, writing, and your daily life. I’m so excited for you! Feel free to drop me a comment with any questions, successes, or issues you have in using the system. Now, go forth and be organized!

Part 1: The writing schedule you need RIGHT NOW
Part 2: How to gain an extra hour every day
Part 3: Take a day OFF and be more productive
Part 4: The Smart Time approach to cleaning and appointment management
Part 5: Find Time for Everything You've Always Wanted to Try

~~~~

I'm J. Rose Allister, wife, working mom, and the author of over twenty-five books. Somewhere in between one and the next, I love hanging out here on my blog and over on Twitter. Give me a comment or follow-I love chatting with people! And if you enjoyed this post, consider sharing with friends and subscribing for updates.

Thursday, August 22, 2013

The Smart Time Approach to Cleaning and Appointment Scheduling

12:39 PM 1 Comments
The 4th in a series on organized writing

In the previous post, we found a day “OFF” each week and plugged in a schedule for writing, editing, and promotion. Today, we will finally pencil in the things people normally schedule first—work, obligations, and appointments. We’ll also discuss what to do about scheduling conflicts. But first, we’ll schedule a necessary task we rarely find the time for.

Once again, open your calendar program and select the week view.

4. Pick one or two days of the week and label them CLEANING.

Yeah, I know. Fun’s over. (Don’t worry, it’ll be back!) Housecleaning is one of those necessary evils we have no time for. We may bemoan doing it, but when we don’t we regret looking at the mess. A (reasonably) clean space is vital to the success of this scheduling system, because mood, productivity, and organization are all impacted by a cluttered environment.

If you haven’t read my post on The Writer’s Guide to Cleaning, you’ll definitely want to check it out. I offer tips for how to give your place a quick spit-shine in ten minutes or less while you do your morning routine. That will make actual “cleaning” day(s) quicker and easier.

If you’ve already got a cleaning system that works, go ahead and plug that time in on your calendar. If it isn’t working or you don’t have a system, here are some different ways to approach it.

Method 1: Choose one day a week and schedule ten minutes for each room.
If you prefer to get cleaning out of the way once a week, fine. Don’t pick your OFF day—that’s supposed to be fun. Since most houses can be done in less than two hours, however, even if you have to clean on your OFF day, you should still have plenty of time for other things. (And if you schedule occasional all-day fun, the house will survive until next time-especially if you’re doing the Writer’s Clean.)

Method 2: Choose two days a week and label one UPSTAIRS and one DOWNSTAIRS.
If you have a two-story home, splitting your cleaning between floors can make life simpler. You will also schedule ten minutes of time per room.

*Method 3: Choose two days a week; label one WET CLEAN and the other DRY CLEAN.

With either a one or two-story home, you can opt to do “dry” tasks like dusting and vacuuming one day, and “wet” tasks like counters and floors the next.

Whichever method you chose, start at the farthest room and set the timer for ten minutes. Now hustle! Straighten, dust, and vacuum, or spray-and-wipe counters/mirrors/tubs/toilets/floors. When the timer goes off, STOP in that room and move on to the next. (Okay, you can finish wiping a surface that has cleaning product on it.) Running out of time may well happen with a messier space. That’s okay! You made a dent, and it’ll get better each time—especially if you're doing a Writer’s Clean in between.

If you finish before the timer, smile and move forward. Don’t be tempted to go back to a room that wasn’t finished.

5. Make a list of bigger cleaning chores and schedule one each month.

Housecleaning is hard enough to fit into our routines, let alone the occasional deep-clean tasks. So let’s make time for them now. Go ahead and write down a list of deep-clean chores around the house. Here are some examples:

*Carpets
*Curtains
*Walls
*Windows
*Garage

Also write down how often each job should be done. Now decide if any of these can be “contracted out”, such as carpet cleaning. Plug those in on the calendar at the necessary intervals as a reminder to set an appointment. For the rest, trim/group as necessary so you wind up with no more than twelve heavy chore sessions—one per month. Put them on your calendar and slate the necessary time. Ideally, you will not have to spend more than two hours per month on this.

Okay, now it’s time to apply what most people consider the first step when drawing up a schedule.

6. Add work, appointments, and obligations to the calendar using the Smart Time rule.


Populate the calendar with the rest of your life: work schedule, soccer and ballet lessons, birthdays, doctor’s appointments, writing conferences, etc. Use the recurring/repeat event function as necessary for regularly occurring tasks. Before you jump in, however, consider two helpful tips.

*Tip 1: Schedule reminders a week ahead or more for birthdays, anniversaries, dental exams, etc. so you’ll remember to send cards or set appointments.
*Tip 2: Apply the Smart Time rule when slating time for appointments/activities.

The Smart Time rule is built-in padding to reduce the stress of accidentally overscheduling. Let’s say a writer has this entry on the calendar: “3 pm-Doctor’s Appointment”. 3 pm is the appointment time, perhaps carefully arranged since writing happens from 12-3. But by filling out the calendar this way, the writer has already put himself an hour behind.

An appointment does not truly begin at the time scheduled. It begins at home when you have to get ready to leave and then commute to the location. So with the above example, unless the writer has a sci-fi transporter to zap them to the appointment, they’ll have to cut writing an hour early to get to there on time.

When you’re filling in the calendar, remember to include Smart Time. My job hours are 2:30-11pm, but on the calendar it should read 2:00-11:30 to account for time coming and going. (I’m lucky to live about five minutes from work.) My daughter’s ballet class is 5-6pm, but it’s a distance away through afternoon traffic. She also has to put on her outfit, pack a bag, and have me do her hair. So “Bri’s Ballet Class” actually takes place from 3:45-6:30.

As you plug in your current obligations, include Smart Time as appropriate. Also, keep this tip in mind when arranging future activities so you don’t bump heads with your writing schedule.

With your schedule all fleshed out, switch to the monthly view and take a look around. Now’s when you might notice some scheduling conflicts. If the conflict is between a regular task and something occasional, like a one-time appointment, you can choose to rearrange the appointment or simply bump the time/day of the regular task. If the conflict is between two appointments or regular tasks, do a little rearranging.


There! Your schedule is all filled out. Except it’s not quite finished just yet. There are two more things we’ll need to do this week. The good news is, you fit in all those not-fun chores and obligations, so all that’s left is more fun! So for tomorrow’s post, the final in this series, I’ll be helping you tweak the calendar to make it easier to see specific types of chores at a glance, and even more important, we’re going to use our new schedule to find time for all sorts of cool, fun things you’ve always wanted to do.

Part 1: The writing schedule you need RIGHT NOW
Part 2: How to gain an extra hour every day
Part 3: Take a day OFF and be more productive
Part 4: The Smart Time approach to cleaning and appointment management
Part 5: Find Time for Everything You've Always Wanted to Try

~~~~

I'm J. Rose Allister, wife, working mom, and the author of over twenty-five books. Somewhere in between one and the next, I love hanging out here on my blog and over on Twitter. Give me a comment or follow-I love chatting with people! And if you enjoyed this post, consider sharing with friends and subscribing for updates.

Wednesday, August 21, 2013

Writers: Take a Day OFF and Be More Productive

3:08 PM 0 Comments
The 3rd in a series on organized writing

In the last post, we jumped in and found you an extra hour each day. Hopefully you have already made use of it! Today we’ll use that approach to find you an extra day each week, and then we’ll get right down to laying out a writing regimen you can stick to.

Pop open that calendar program and select the week view. Now you’re ready to move onto step 2.

2.    Pick one day of the week and label it OFF.
Do this the same way you found your extra hour—look at the week and decide which day appeals to you. You’ll want a day you aren’t normally at work, and ideally one that’s free of recurring obligations like Johnny’s soccer games. If you have a rotating or otherwise variable work schedule, you can shift your OFF day as needed or keep it the same each week regardless of your work schedule. More on that in a minute. For many people, the OFF day will be on a weekend, but it doesn’t have to be. My primary OFF day is Wednesday, because I’m off work then and I do work alternating weekends. (I also have progressed to a second OFF day on the weekend, however.)

About that…how can it be an OFF day if you’re at work? For the purpose of this system, I’m defining OFF days as times when you do not write, edit, or promote. (For those of you cringing at this, I’ll explain the logic momentarily.) While OFF days may sometimes happen when you’re at the day job, they are also the days we’ll be adding fun items to later. So at least one OFF day per month should fall on a day you’re not working. More is preferable.

Many pros will tell you writers must absolutely write every day of the week. Some don’t even take holidays off. That’s all well and good for those who can make a go of it over the long term, but they probably aren’t the ones who need this post. For the rest of us, downtime from writing is an essential tool for keeping our sanity intact and our word counts flowing. Even well-oiled machines need to come offline regularly for routine maintenance. So do yourself and your muse a favor by stepping away from that keyboard once a week.

Now that you’ve got your hour a day and day per week, it’s time to roll up your sleeves and take a hard look at writing time.

3.    Decide What Days to Write, Edit, and Promote
A time for each hat you wear!

The reason we’re filling out our writing schedule before adding jobs, classes, or other to-do’s is because writing is a top priority—right behind the need to nurture our health and creativity with downtime. So with that week view still open, consider how you want to divvy up the six remaining days in your week between the writing, editing, and promotion.

There are two ways to tackle this: either have set days for each, or set times each day.

If you don’t have another job, scheduling time slots for each task every day (or most days) may be the ticket to keeping things flowing regularly. If you work a significant number of hours outside the home, however, you may find it best to set up dedicated days for each task. Otherwise you’ll be trying to squeeze in too much, and productivity for each will suffer. If you aren’t sure which way to go, pick one intuitively (or use random.org: 1, do the dedicated plan; 2, go with splitting tasks daily). Experiment with it! If you find one way isn’t flowing right, switch to the other.

If you decide to have dedicated days, I don’t recommend going more than two in a row between writing sessions. Your flow will drop off and it’ll be harder to pick up again.

Keep in mind that you don’t need to divide the time equally between all three. You’ll want more time for writing than editing or promo. But don’t minimize those too much or you won’t get enough done. Here’s a couple sample dedicated day schedules:

M,T,Th,Su: Writing
W: Editing
F: Promo
Sat: OFF
OR
M, W, F: Writing
T, Th: Promo
Sat: Editing
Sun: OFF

And some daily schedules:

M,T,Th,Sat 8 am-12pm: Writing; 1-2pm: Promo
W,F 8-10 am: Promo; 10am-12pm: Editing
Sun OFF
OR
M,W,F 10am-2pm: Writing; 5-6 pm: Promo; 6-9pm:Editing
T, Th, Sun 10am-12pm: Promo; 2-4pm: Editing
Sat OFF

And so on. Getting into a regular rhythm is quite useful, because your brain will start intuitively knowing when it’s Writing vs Editing day and will start firing the proper neurons. That’s a productivity boost by itself! However, you can opt to change up the schedule periodically based on where you are with a project. Increase writing days when you are starting your book. Once it’s finished, push up the editing days. And when the book comes out, bump your promo time to give the new release a good send off. Whichever area you’re focusing on, make sure not to totally neglect the others.

Okay, so your task today is to find your day OFF and add the writing schedule you feel will work best. Tomorrow we’ll get down to business with some of the Must Do’s, but don’t worry! After that I’ve got some more fun things to plug into your schedule.


Happy planning!


Part 1: The writing schedule you need RIGHT NOW
Part 2: How to gain an extra hour every day
Part 3: Take a day OFF and be more productive
Part 4: The Smart Time approach to cleaning and appointment management
Part 5: Find Time for Everything You've Always Wanted to Try
~~~~

I'm J. Rose Allister, wife, working mom, and the author of over twenty-five books. Somewhere in between one and the next, I love hanging out here on my blog and over on Twitter. Give me a comment or follow-I love chatting with people! And if you enjoyed this post, consider sharing with friends and subscribing for updates.

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